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Squarespace permissions explained

If you have multiple contributors, you can use permissions to limit access to areas of the site that are relevant to each contributor's work. This guide explains what each contributor role can and can't do so you can decide which permissions to give to your site management team.

Tips

  • You can give a contributor multiple roles.
  • To publish blog posts by different authors without giving them contributor permissions, add them as basic authors instead.
  • Only the Site Owner and Administrators can invite new contributors and change permission settings.
  • Contributors can remove themselves at any time.
  • Reporting, Trusted Commenters, and Comment Moderator have more limited permissions.
  • If your company wants to purchase or manage sites in bulk with multiple site contributors, you can work with us to create a customized solution. To learn more, contact our Enterprise team.

The Permissions panel

Site Owners and Administrators can access the Permissions panel by clicking Settings in the Home Menu, then clicking Permissions. In the Permissions panel, you can:

Available permissions

  • Site Owner - There’s only one Site Owner, typically the account that created the site. Site Owners can manage all content and settings. They can also transfer the permission to a different account, which might happen if a designer creates a site for a client, or if someone new within an organization starts managing web content.
  • Administrator - Administrators can do almost everything the Site Owner can do, except change the site ownership. This is a good permission level for collaborators who need full access to your site.
  • Content Editor - Content Editors can add products, blocks, and other content to existing pages. They can’t add new pages or make style changes. This is a good permission level for someone who updates your site regularly, but doesn’t make broad design decisions.
  • Billing - Accounts with the Billing permission can change or cancel the site’s subscription and view invoices. They can’t add or edit content. This is a good permission level for someone who manages your finances.
  • Store Manager - Store Managers can add products, reorder products, and fulfill orders. They can also add some content like blog posts and events. This is a good permission level for someone who manages your online store and marketing efforts.

To see what each permission level can do, review the tables below. Learn about these special permission levels at the bottom of this guide:

Settings access

These permissions are for features and settings found in your site's Settings panel.

The Site Owner can:

  • Buy or connect domains
  • Change business information
  • Change Site Availability
  • Change site language
  • Change site ownership
  • Connect Squarespace extensions
  • Connect third-party accounts
  • Delete the site
  • Edit comments settings
  • Enable Developer Mode (version 7.0 only)
  • Import/export
  • Manage G Suite billing
  • Manage notifications settings
  • Manage permissions
  • View contributor login history
  • View owner email address
  • View password-protected site content

Settings permissions for Administrators are almost identical to the Site Owner, except for security purposes they can't change site ownership or view the site owner's email. Administrators can:

  • Buy or connect domains
  • Change business information
  • Change Site Availability
  • Change site language
  • Connect Squarespace extensions
  • Connect third-party accounts
  • Delete the site
  • Edit comments settings
  • Enable Developer Mode (version 7.0 only)
  • Import/export
  • Manage G Suite billing
  • Manage notifications settings
  • Manage permissions
  • View contributor login history
  • View password-protected site content

Content Editors only have settings permissions related to editing site content. They won't see many of the panels that the Site Owner and Administrators can when logged in. Content Editors can:

  • View password-protected site content

Users with Billing permissions only have settings permissions related to billing. They won't see many of the panels that the Site Owner and Administrators can when logged in. Users with Billing permissions can:

  • Delete the site

Store Managers only have settings permissions related to commerce features. They won't see many of the panels that the Site Owner and Administrators can when logged in. Store Managers can:

  • View password-protected site content

Billing access

These permissions are for viewing and taking action on settings related to your site's billing.

The Site Owner can:

  • Cancel subscription
  • Change billing plan
  • Upgrade trial to paid service
  • View and change billing information
  • View invoices

Administrators can:

  • Cancel subscription
  • Change billing plan
  • Upgrade trial to paid service
  • View and change billing information
  • View invoices

Content Editors don't have any billing permissions.

Users with Billing permissions can:

  • Cancel subscription
  • Change billing plan
  • Upgrade trial to paid service
  • View and change billing information
  • View invoices

Store Managers don't have any billing permissions.

Commerce access

These permissions are for using your online store's Commerce features.

The Site Owner can:

  • Add, edit, or remove products
  • Change shipping settings
  • Change store currency
  • Change tax settings
  • Connect a payment processor
  • Create, edit, and delete discounts
  • Edit checkout settings
  • Edit related products
  • Fulfill orders
  • Manage donations
  • Reorder products
  • Use Squarespace point of sale
  • View orders

Administrators can:

  • Add, edit, or remove products
  • Change shipping settings
  • Change store currency
  • Change tax settings
  • Connect a payment processor
  • Create, edit, and delete discounts
  • Edit checkout settings
  • Edit related products
  • Fulfill orders
  • Manage donations
  • Reorder products
  • Use Squarespace point of sale
  • View orders

Content Editors have Commerce permissions for actions that edit site content. Content Editors can:

  • Add, edit, or remove products
  • Reorder products

Users with Billing permissions don't have any Commerce permissions.

Store Managers have basic Commerce permissions for managing day-to-day needs of an online store. Store Managers can:

  • Add, edit, or remove products
  • Fulfill orders
  • Manage donations
  • Reorder products
  • View orders

Pages and content access

These permissions are for viewing, adding, and editing site content, like pages and blocks.

The Site Owner can:

  • Add and remove trusted commenters
  • Add and edit blog posts
  • Add and edit events
  • Add and edit gallery images
  • Add and edit portfolio sub-pages (version 7.1 only)
  • Add Code Blocks
  • Add Code Injection
  • Add pages
  • Comment without moderation
  • Connect third-party storage options to Form Blocks
  • Edit Cover Pages (version 7.0 only)
  • Edit footers
  • Edit headers
  • Edit navigation titles and URL slugs
  • Edit page content
  • Edit page settings
  • Reorder pages
  • Reply to comments
  • View trash can and restore pages

Administrators can:

  • Add and remove trusted commenters
  • Add and edit blog posts
  • Add and edit events
  • Add and edit gallery images
  • Add and edit portfolio sub-pages (version 7.1 only)
  • Add Code Blocks
  • Add Code Injection
  • Add pages
  • Comment without moderation
  • Connect third-party storage options to Form Blocks
  • Edit Cover Pages (version 7.0 only)
  • Edit footers
  • Edit headers
  • Edit navigation titles and URL slugs
  • Edit page content
  • Edit page settings
  • Reorder pages
  • Reply to comments
  • View trash can and restore pages

Content Editors can:

  • Add and edit blog posts
  • Add and edit events
  • Add and edit gallery images
  • Add and edit portfolio sub-pages (version 7.1 only)
  • Add Code Blocks
  • Comment without moderation
  • Edit Cover Pages (version 7.0 only)
  • Edit footers
  • Edit headers (version 7.0 only)
  • Edit page content

Users with Billing permissions can:

  • Comment without moderation

Store Managers can:

  • Add and edit blog posts
  • Add and edit events
  • Add and edit gallery images
  • Add and edit portfolio sub-pages (version 7.1 only)
  • Add Code Blocks
  • Comment without moderation
  • Edit Cover Pages (version 7.0 only)
  • Edit footers
  • Edit headers (version 7.0 only)
  • Edit page content

Design access

These permissions are for making changes in your site's Design panel.

The Site Owner can:

  • Change logo and title
  • Create a lock screen
  • Create an announcement bar
  • Make style changes
  • Switch templates (version 7.0 only)

Administrators can:

  • Change logo and title
  • Create a lock screen
  • Create an announcement bar
  • Make style changes
  • Switch templates (version 7.0 only)

Content Editors don't have any design permissions.

Users with Billing permissions don't have any design permissions.

Store Managers don't have any design permissions.

Analytics access

Only the Site Owner and Administrators can view your site's Analytics panel.

Marketing access

These permissions are for features and settings found in your site's Marketing panel.

The Site Owner can:

  • Create, edit, and delete listings in Location Management
  • Create mailing lists
  • Create Sender Profiles
  • Draft and send email campaigns
  • Edit promotional pop-up settings
  • Edit share button settings (version 7.0 only)
  • Manage Email Campaigns billing
  • Manage SEO settings

Administrators can:

  • Create, edit, and delete listings in Location Management
  • Create mailing lists
  • Create Sender Profiles
  • Draft and send email campaigns
  • Edit promotional pop-up settings
  • Edit share button settings (version 7.0 only)
  • Manage Email Campaigns billing
  • Manage SEO settings

Content Editors can:

  • Create mailing lists
  • Create Sender Profiles
  • Draft and send email campaigns

Users with Billing permissions can:

  • Manage Email Campaigns billing

Store Managers don't have any marketing permissions.

Who receives email notifications

Contributors receive automated email notifications from Squarespace based on their permissions and what they typically need to see. To manage your subscriptions for these emails, visit the Notifications tab of your contributor profile.

Emails are sent to the address that displays in your profile. You can update your email address in the Account & Security tab of your contributor profile.

Note: Administrators and contributors with Billing permissions receive important emails related to your site's billing status. Since these contain essential information, it isn't possible to disable these notifications.

The Site Owner receives notifications for:

  • Billing
  • Comments
  • Commerce orders and donations
  • Domain verification

Administrators receive notifications for:

  • Billing
  • Comments
  • Commerce orders and donations

Content Editors don't receive any email notifications.

Contributors with Billing permissions receive billing notifications.

Store Managers receive notifications for orders and donations.

Scheduling

The Scheduling permission level is only visible when your site is on a Scheduling trial or paid subscription. Contributors with Scheduling permissions can view and manage all content in the Scheduling panel, including all appointment and client information. Scheduling contributors don't have access to Scheduling billing plans unless they also have Administrator or Billing permissions.

Reporting, Trusted Commenters, and Comment Moderators

Reporting, Trusted Commenters, and Comment Moderators have specialized permission levels. Since they're designed for very specific purposes, they only have access to a few areas.

Reporting

  • Comment without moderation 
  • View Analytics
  • Don't receive email notifications about your site

Trusted Commenters 

  • Comment without moderation
  • Reply to comments
  • Don't receive email notifications about your site

Comment Moderators

  • Comment without moderation
  • Receive email notifications for new comments
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Squarespace permissions explained