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Squarespace permissions explained

If you have multiple contributors, you can use permissions to limit access to areas of the site that are relevant to each contributor's work. This guide explains what each contributor role can and can't do so you can decide which permissions to give to your site management team.

Tips

  • You can give a contributor multiple roles.
  • To publish blog posts by different authors without giving them contributor permissions, add them as basic authors instead.
  • Only the Site Owner and Administrators can invite new contributors and change permission settings.
  • Contributors can remove themselves at any time.
  • Reporting, Trusted Commenters, and Comment Moderator have more limited permissions.
  • If your company wants to purchase or manage sites in bulk with multiple site contributors, you can work with us to create a customized solution. To learn more, contact our Enterprise team.

The Permissions panel

Site owners and Administrators can access the Permissions panel by clicking Settings in the Home Menu, then clicking Permissions. In the Permissions panel, you can:

Available permissions

  • Site owner - There’s only one Site Owner, typically the account that created the site. Site Owners can manage all content and settings. They can also transfer the permission to a different account, which might happen if a designer creates a site for a client, or if someone new within an organization starts managing web content.
  • Administrator - Administrators can do almost everything the Site Owner can do, except change the site ownership. This is a good permission level for collaborators who need full access to your site.
  • Content Editor - Content Editors can add products, blocks, and other content to existing pages. They can’t add new pages or make style changes. This is a good permission level for someone who updates your site regularly, but doesn’t make broad design decisions.
  • Billing - Accounts with the Billing permission can change or cancel the site’s subscription and view invoices. They can’t add or edit content. This is a good permission level for someone who manages your finances.
  • Store Manager - Store Managers can add products, reorder products, and fulfill orders. They can also add some content like blog posts and events. This is a good permission level for someone who manages your online store and marketing efforts.

To see what each permission level can do, review the tables below. Learn about these special permission levels at the bottom of this guide:

Settings access

Settings_permissions_table.png

Billing access

Billing_permissions_table.png

Commerce access

Commerce_permissions_table.png

Pages and content access

Pages_and_content_permissions_table.png

Design access

Design_permissions_table.png

Analytics access

Analytics_permissions_table.png

Marketing access

Marketing_permissions_table.png

Who receives email notifications

Contributors receive automated email notifications from Squarespace based on their permissions and what they typically need to see. To manage your subscriptions for these emails, visit the Notifications tab of your contributor profile.

Emails are sent to the address that displays in your profile. You can update your email address in the Account & Security tab of your contributor profile.

Note: Administrators and contributors with Billing permissions receive important emails related to your site's billing status. Since these contain essential information, it isn't possible to disable these notifications.

Email_notifications_permissions_table.png

Scheduling

The Scheduling permission level is only visible when your site is on a Scheduling trial or paid subscription. Contributors with Scheduling permissions can view and manage all content in the Scheduling panel, including all appointment and client information. Scheduling contributors don't have access to Scheduling billing plans unless they also have Administrator or Billing permissions.

Reporting, Trusted Commenters, and Comment Moderators

Reporting, Trusted Commenters, and Comment Moderators have specialized permission levels. Since they're designed for very specific purposes, they only have access to a few areas.

Reporting

  • Comment without moderation 
  • View Analytics
  • Don't receive email notifications about your site

Trusted Commenters 

  • Comment without moderation
  • Reply to comments
  • Don't receive email notifications about your site

Comment Moderators

  • Comment without moderation
  • Receive email notifications for new comments
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Squarespace permissions explained