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Squarespace permissions explained

If you have multiple contributors, you can use permissions to limit access to areas that are relevant to each contributor's work. This guide explains what each contributor role can and can't do so you can decide which permissions to give to your team.

Tips

  • You can give a contributor multiple roles, or make them an administrator to give them the permissions of all other roles.
  • To publish blog posts by different authors without giving them contributor permissions, add them as basic authors instead.
  • Domains linked to parking pages can only have an owner and administrators. Other permission levels aren't available on parking pages.
  • Contributors can remove themselves at any time.
  • If your company wants to purchase or manage sites in bulk with multiple site contributors, you can work with us to create a customized solution. To learn more, visit our Enterprise page.

The Permissions panel

Opening the Permissions panel varies depending on your Squarespace subscription:

  • Squarespace website or online store - In the Home Menu, click Settings, then click Permissions
  • Squarespace domain on a parking page - In the Home Menu, click Permissions
  • Squarespace Scheduling with no website - In the side panel, click the hamburger icon, then click Permissions

Alternatively, when logged into your site, domain, or Scheduling subscription, you can press /, then type permissions to open the panel with the search shortcut.

In the Permissions panel, the owner and administrators can:

Available permissions

The type of permissions available depend on your subscription.

All subscription types

All Squarespace subscriptions include these permissions:

  • Owner - There’s only one owner, typically the account that created the site or other subscription. Owners can manage all content and settings. They can also transfer the permission to a different account, which might happen if a designer creates a site for a client, or if someone new within an organization starts managing web content.
  • Administrator - Administrators can do almost everything the owner can do, except change the ownership. This is a good permission level for collaborators who need full access.
  • Billing - Accounts with billing permissions can change or cancel subscriptions and view invoices. They can’t add or edit content. This is a good permission level for someone who manages your finances.

Websites and online stores

These permissions are for Squarespace websites and online stores:

  • Website editor - Website editors can add products, blocks, and other content to existing pages. They can’t add new pages or make style changes. This is a good permission level for someone who updates your site regularly, but doesn’t make broad design decisions.
  • Analytics - Accounts with analytics permissions can access website and commerce analytics panels.
  • Comment moderators - Comment moderators can comment on blog posts without moderation and edit comments in the comments panel. They also receive email notifications for new comments.
  • Store manager - Store managers can add products, reorder products, and manage orders. They can also add some content like blog posts and events. This is a good permission level for someone who manages your online store.
  • Email Campaigns editor - Email Campaigns editors can create, send, and track analytics for Email Campaigns. They can't add or make changes to an Email Campaigns subscription.
  • Viewer - Accounts with viewer permissions can view password-protected sites without entering the site password and private sites. They still need the page password to view password-protected pages.

Scheduling

These permissions are for standalone Scheduling subscriptions, or for sites with Scheduling trials or subscriptions:

  • Scheduling administrator - Scheduling administrators can view and manage all content in the scheduling panel.
  • Scheduling view & edit - Contributors with Scheduling view & edit permissions can view and edit calendars assigned to them.
  • Scheduling view only - Contributors with Scheduling view only permissions can view calendars assigned to them.

Settings access

These permissions are for features and settings found in your Settings panel. If a permission type isn't listed, contributors with those permissions can't take action in this area of the site.

Settings permissions for administrators are almost identical to the owner, except for security purposes they can't change site ownership or view the owner's email. Owners and administrators can:

  • Buy or connect domains
  • Change business information
  • Change site availability
  • Change site language
  • Change site ownership (owner only)
  • Connect Squarespace Extensions
  • Connect third-party accounts
  • Delete the site
  • Edit comments settings
  • Enable developer mode (version 7.0 only)
  • Import/export
  • Manage Google Workspace billing
  • Manage notifications settings
  • Manage permissions
  • View owner email address (owner only)

Users with billing permissions can delete the site.

Billing access

These permissions are for viewing and taking action on settings related to your site's billing. If a permission type isn't listed, contributors with those permissions can't take action in this area of the site.

Owners and administrators can:

  • Cancel subscription
  • Change billing plan
  • Upgrade trial to paid service
  • View and change billing information
  • View invoices

Users with billing permissions can:

  • Cancel subscription
  • Change billing plan
  • Upgrade trial to paid service
  • View and change billing information
  • View invoices

Commerce access

These permissions are for using your online store's Commerce features. If a permission type isn't listed, contributors with those permissions can't take action in this area of the site.

Owners and administrators can:

  • Add, edit, or remove products
  • Change shipping settings
  • Change store currency
  • Change tax settings
  • Connect a payment processor
  • Create, edit, and delete discounts
  • Edit checkout settings
  • Edit related products
  • Fulfill, cancel, and refund orders
  • Manage donations
  • Reorder products
  • Use Squarespace point of sale
  • View orders

Website editors have commerce permissions for actions that edit site content. Website editors can:

  • Add, edit, or remove products
  • Reorder products

Store managers have basic commerce permissions for managing day-to-day needs of an online store. Store managers can:

  • Add, edit, or remove products
  • Fulfill, cancel, and refund orders
  • Manage donations
  • Reorder products
  • View orders

Pages and content access

These permissions are for viewing, adding, and editing site content, like pages and blocks. If a permission type isn't listed, contributors with those permissions can't take action in this area of the site.

Owners and administrators can:

  • Add and edit blog posts
  • Add and edit events
  • Add and edit gallery images
  • Add and edit portfolio sub-pages (version 7.1 only)
  • Add code blocks
  • Add code injection
  • Add pages
  • Comment without moderation
  • Connect third-party storage options to form blocks
  • Edit cover pages (version 7.0 only)
  • Edit footers
  • Edit headers
  • Edit navigation titles and URL slugs
  • Edit page content
  • Edit page settings
  • Reorder pages
  • Reply to comments
  • View password-protected site content
  • View trash can and restore pages

Website editors can:

  • Add and edit blog posts
  • Add and edit events
  • Add and edit gallery images
  • Add and edit portfolio sub-pages (version 7.1 only)
  • Add code blocks
  • Comment without moderation
  • Edit cover pages (version 7.0 only)
  • Edit footers
  • Edit headers (version 7.0 only)
  • Edit page content
  • View password-protected site content

Users with billing permissions can comment without moderation.

Store managers can:

  • Add and edit blog posts
  • Add and edit events
  • Add and edit gallery images
  • Add and edit portfolio sub-pages (version 7.1 only)
  • Add code blocks
  • Comment without moderation
  • Edit cover pages (version 7.0 only)
  • Edit footers
  • Edit headers (version 7.0 only)
  • Edit page content
  • View password-protected site content

Users with viewer permissions can view a private or password-protected site

Design access

Only the owner and administrators can make design changes to a site. This includes:

  • Changing the logo and title
  • Creating a lock screen
  • Creating an announcement bar
  • Making style changes
  • Switching templates (version 7.0 only)

Analytics access

Only the owner, administrators, and analytics contributors can view your site's analytics panel. If a permission type isn't listed, contributors with those permissions can't take action in this area of the site.

Marketing access

These permissions are for features and settings found in your site's marketing panel. If a permission type isn't listed, contributors with those permissions can't take action in this area of the site.

Owners and administrators can:

  • Create, edit, and delete listings in location management
  • Create mailing lists
  • Create sender profiles
  • Draft and send email campaigns
  • Edit promotional pop-up settings
  • Edit share button settings (version 7.0 only)
  • Manage Email Campaigns billing
  • Manage SEO settings

Users with billing permissions can manage Email Campaigns billing.

Email Campaigns editors can:

  • Create mailing lists
  • Create sender profiles
  • Draft and send email campaigns

Who receives email notifications

Contributors receive automated email notifications from Squarespace based on their permissions and what they typically need to see. To manage your subscriptions for these emails, visit the Notifications tab of your contributor profile.

Emails are sent to the address that displays in your profile. You can update your email address in the Account & Security tab of your contributor profile.

Note: Administrators and contributors with billing permissions receive important emails related to your site's billing status. Since these contain essential information, it isn't possible to disable these notifications.

If a permission type isn't listed, contributors with those permissions receive no email notifications.

Owners and administrators receive notifications for:

  • Billing
  • Comments
  • Commerce orders and donations
  • Domain verification (owner only)
  • Member Areas

Users with billing permissions receive billing notifications.

Store managers receive notifications for orders, donations, and Member Areas.

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Squarespace permissions explained