Managing and reusing images and videos

Reuse the assets you've uploaded or the stock images you've added to your site.

After you add images or videos to your site, they're saved in your Asset library so you can reuse them throughout your site.

How to reuse assets

When adding an image or video to your site, choose Select from library or Search Images. This opens the My Library tab which shows images and videos you've uploaded to your site, and any free and licensed stock images you've used. You can also select new stock images from the other tabs in this window.

Whether or not you can reuse images or videos depends on where you're adding them:

Images

You can reuse images in most places on your site, including:

• Banner images
• Blog posts, events, and page featured images
• Email Campaigns
• Image blocks
• Gallery sections
• Gallery blocks
• Mobile fallback images for background videos
• Product images
• Site logos (version 7.1 only)
• Gallery pages (version 7.0 only)
• Cover pages (version 7.0 only)
• Site-wide background images (version 7.0 only)

Some images don't sync with the Asset library, including:

• Portfolio page and sub-page images
• Product featured images
• Site logos (version 7.0 only)

Videos

You can reuse videos uploaded to the video block, section backgrounds, and videos pages.

Browse your saved assets

The Asset library panel in the Home menu shows images and videos you've uploaded to your site and any free and licensed stock images you've used. You can also view the amount of video storage left for your account.

To view details for each asset or preview a video, hover over the image or video, click the three dots, then click File Details. These details include File Name, Type, Date added, Dimensions, Duration, and Size.

Keep in mind:

• If you add stock images, they'll appear in the Asset library on the site where they were purchased. It’s not possible to move images between Squarespace sites.
• When you edit an image, the edited image is saved as a copy in the Asset library.

Tip: To select or deselect all content, select at least one image or video and then click # Selected at the bottom.

Add content to the Asset library

If you upload the same image or video to your site multiple times, multiple versions will appear. To avoid confusion, delete the duplicates.

Organize content in the Asset library

You can create an organized structure to the images and videos in your Asset library by using folders.

After they're created, folders appear at the top of your Asset library. By default, they'll display in the order they're created, but you can use the drop-down menu at the top of the page to sort your folders alphabetically by name or by most recent changes.

Tip: Folders carry over to the My Library tab when adding images and videos. This can help you locate key assets faster while editing your site. You can add, rename, move, or delete folders in the Asset Library, but not in the My Library tab.

Create a folder

You'll need to create folders in the Asset library before you can start adding images and videos to them. To create a new folder:

1. Open the Asset library.
2. In the top-right corner, click Add New, then click Folder.
3. Enter a name for your folder that's between one and 1024 characters.
4. Click Create.

Add assets to a folder

To move images and videos into a folder:

1. Select the asset by checking the box in the top-left corner of an image or video. You can select multiple assets at a time.
2. Click the folder icon at the bottom of the screen.
3. Select the folder to move the assets to.
4. Click Move Here.

You can also upload images and videos directly to a folder:

1. Double-click the folder to open it.
2. In the top-right corner, click Add New, then click Upload Files.
3. Select the image or video files to upload. You can upload multiple files at a time.

Rename a folder

To rename a folder:

1. Click … in the top-right corner of a folder and select Rename.
2. Enter a name for your folder that's between one and 1024 characters.
3. Click Done.

Move assets between folders

To move images and videos between folders:

1. Double-click the folder the assets are currently in.
2. Select the asset by checking the box in the top-left corner of an image or video. You can select multiple assets at a time.
3. Click the folder icon that appears at the bottom of the screen.
4. Select the folder you'd like to move the assets to.
5. Click Move Here.

Create subfolders

You can organize your images and videos even further by nesting folders in folders to create subfolders, with a maximum of: 

• 40 nested levels of folders
• 300 subfolders per folder

To move a folder into another folder:

1. Click … in the top-right corner of a folder and select Move To.
2. Select the folder you want to nest the folder in.
3. Click Move Here.

To add a subfolder to an existing folder:

1. Double-click a folder to to open it.
2. In the top-right corner, click Add New, then click Folder.
3. Enter a name for your folder that's between one and 1024 characters.
4. Click Create.

Delete content from the Asset library

To permanently remove an image or video from your site, delete it from the Asset library. If the image or video you delete from your library still appears on the pages of your site, we’ll automatically remove it from wherever it appears. The removal process isn’t immediate, so content may continue to appear on your site for some time after you delete it from your library.

After we remove an asset from your site, a broken file icon or a blank space may appear where the image or video used to appear. To remove the icon or blank space, follow the same procedure you normally would to delete content from your site.

To delete content from the Asset library:

1. Open the Asset library and find your image, video, or folder.
2. Check the box for each image, video, or folder you'd like to delete.
3. Click the trash can icon, then click Delete to confirm the deletion of your content.

Keep in mind:

• Deleted assets are kept in the trash for 30 days.
• Deleting a folder deletes the folder itself and all the images and videos the folder contains.
• After you move a video to the trash, it no longer counts toward your video storage limit.
• Images added to the pages of a site, then deleted off the pages of your site are automatically removed from the asset library in eight to 38 days.
• Search engines may display your content’s static URL in search results for a period of time if they previously indexed your site’s content.
• With some search engines, like Google, you can request they re-index your site to remove deleted content from search results. This is outside Squarespace’s control.

Empty trash

When you delete an image or video, it's sent to the trash, where it'll be permanently deleted after 30 days. To delete assets before then, empty the trash. After you empty the trash, the content can't be restored.

1. Open the Asset library and click Trash.
2. Click Empty Trash.
3. Click Empty Trash in the confirmation message that appears. This action can't be undone.

Restore a deleted asset

You can restore images and videos that you've deleted from your site in the last 30 days. If more than 30 days have passed, it can't be restored.

1. Open the Asset library and click Trash.
2. Select the item to restore by checking the box next to the image, video, or folder. You can select multiple assets at a time.
3. Click Restore.

Keep in mind:

• When you restore a folder, all of its contents are also restored.
• Restored items are moved back to their original locations. If an item's original location no longer exists, the item moves to All Files.
• If you deleted an item that was still in use on your site, restoring it will fix the broken link that displayed after you deleted it.
• If you try to restore a video, but restoring it will exceed your video storage limit, a pop-up window will appear stating that you don't have enough storage space. You'll need to subscribe to Member Areas for more storage, or delete videos to free up space.

Download content from the Asset library

You can download individual images, one at a time, from the Asset library panel. It's not possible to download all images from your site in bulk.

Note: It's not possible to download your uploaded videos. Ensure you keep a backup of any video files you upload.

To download an image:

1. Open the Asset library.
2. Hover over the image you want to download, click the three dots, then click File Details.
3. After the image preview loads, right-click the image and save it to your device.

Depending on the size of the original image, it may not be possible to download your original image file from your site. To reduce the risk of losing the original files, keep all image files on your computer after uploading them to your site.

Download and reuse Unsplash images

You can download, copy, modify, and distribute Unsplash images for free. When you download Unsplash images, you can reuse them across multiple sites by uploading and downloading them the same way you do with images you own.

To learn more about Unsplash's licensing, visit Unsplash and Squarespace.

License Getty Images for use outside Squarespace

Getty Image purchases through Squarespace are only licensed for use on your site. You can license more sizes and resolutions for print, social media, or commercials. To learn more about licensing, visit Getty Images and Squarespace.

To purchase more licenses, find the Getty Image in the Asset library, hover over the image or video, click the three dots, then click File Details. Follow the link to view the licensing options.