Adding more Google Workspace users

Create more email addresses on your Google Workspace account.

Last updated January 16, 2025

After signing up for Google Workspace (previously G Suite), you can add more email addresses (also known as “users”) from your Squarespace site.

Note

If you created a Google Workspace account through Google Domains, now that your domain has migrated to Squarespace, you'll manage users in your domain's Google Workspace panel on Squarespace (not your Google Admin console).

Before you begin

Pricing and billing

 

Business Starter plan

Business Standard plan

Business Plus plan

 

Annual cycle

$72 / €62.40 / £55.20 / A$100.80 per user/email address plus tax if applicable

$144 / €124.80 / £110.40 / A$201.60 per user/email address plus tax if applicable

$216 / €187.20 / £165.60 / A$302.40 per user/email address plus tax if applicable

Monthly cycle

$7.20 / €6.24 / £5.52 / A$10.08 per user/email address plus tax if applicable

$14.40 / €12.48 / £11.04 / A$20.16 per user/email address plus tax if applicable

$21.60 / €18.72 / £16.56 / A$30.24 per user/email address plus tax if applicable

 

After you add a new user, we’ll charge a prorated price based on the time remaining in your current billing cycle. In your next recurring payments, your invoice will increase by the annual or monthly cost per user, depending on your plan. For more billing details, visit Google Workspace pricing, billing, and invoices.

Google Workspace may be subject to state and local sales taxes. If your account is subject to tax, you’ll see it added at checkout. To learn more, visit our guides on taxes in the United States, United Kingdom, European Union, or Australia.

Note

New users will be on the same billing cycle as all existing users. It's not possible to switch to a different Google Workspace billing cycle. For example, if you create an annual plan, you can't change it to monthly later, and vice versa.

Add a user

You need to accept Google's terms of service and verify your Google Workspace domain before you can add new users. Then, follow these steps in your Squarespace site to create a new user and send an email invitation for your Google Workspace account.

  1. Open the Google Workspace panel on your Squarespace site. If you don't have a site, open the domains dashboard, click your domain, click Email, then click Manage subscription.
  2. Click Add Users.
  3. In the Email Address fields, enter the new user's first name, last name, and username. The username is the first part of their Google Workspace email address. As you type, a preview of the full email address (username and domain) shows under New Email Address.
  4. Switch the Administrator toggle on to give this user full administrative access to the Google Workspace account.
  5. In the Personal Email field, under Contact Information, enter the person’s current email address where they'll receive the invitation and a temporary password. The Personal Email can't be an address from the same Google Workspace account. For example, if you enter help@domain.com as the Personal Email for a new user with the email info@domain.com, the invitation will fail.
  6. Click Save and Continue.

Note

To fix the A user already exists with this email error message, visit Troubleshooting Google Workspace.

  1. In the next panel, add your credit card information. To avoid failures, use a card that doesn't have 3D Secure features.
  2. Click Save and Continue.
  3. Review the order and the terms of service, then click Confirm and Purchase.

You can add up to 300 users to your Google Workspace account.

Resending an invitation

If the new user doesn't receive the invitation, ensure they check their current email address’s Spam folder. If they don’t find the email in their spam folder, follow these steps to resend the invitation.

  1. Open the Google Workspace panel on your Squarespace site.
  2. Click the new user’s username/email address.
  3. Click Resend Invitation or Reset Password and enter the user’s current email address.
  4. If the user still doesn’t receive the invitation email, try resending again to a different existing email address.

Edit Administrator permissions of existing users

To give or remove Administrator permissions for an existing user:

  1. Open the Google Workspace panel.
  2. Click ... beside the user.
  3. Switch the Administrator toggle on or off. When enabled, this grants full administrator access to the Google Workspace account in the Google Admin console.
  4. You can also change the user's username here.
  5. Click Save.

Give one user multiple email addresses

If a user wants to receive mail sent to multiple email addresses, create email aliases for the user instead of adding new users. You can add multiple aliases at no additional cost.

For example, if chris@yourdomain wants to receive mail sent to marketing@yourdomain.com, create the alias “marketing@yourdomain.” Mail sent to the alias will appear in chris@yourdomain's inbox.

You'll do this from your Google Workspace Admin Dashboard. To learn more, visit Google’s documentation.

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