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Managing inventory

In the Inventory panel and the Squarespace Commerce mobile apps, you can search and manage your product inventory from a single location. In this guide, you'll learn how to view, organize, search, and edit your inventory.

Tip: Use the Squarespace Commerce app to track inventory on your mobile device. The app can automatically send push notifications to your phone when items are out of stock or reach a low inventory threshold. Download: iOS, Android.

Inventory panel vs. Products Pages

On your desktop site, you can view products in two places: On their individual Products Pages and in the Inventory panel. The Inventory Panel shows all products on your site, while a Products Page only displays the particular products added to that page. To add a new product to your site, you'll need to add it to a Products Page. In the Squarespace Commerce App, you can view your inventory from the Inventory tab.

Tip: To rearrange how your inventory displays on your site, go to the Products Page.

View your inventory

All published, scheduled, and hidden products in your store appear in the Inventory panel. Deleted products don't appear.

  1. In the Home Menu, click Commerce, and then click Inventory. You can also press the ? key while any panel is open and search inventory.
  2. Click the arrow next to a product name to see its variants.

The current price of each item or variant displays under Price. Sale prices have a Sale badge. The in-stock quantity for each item or variant displays under Stock.

For stock and price levels, sorting is based on variants. For example, if you’re sorting by stock, and one of your variants for a product is out of inventory, the product it belongs to will be at the top of the list.

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Tip: Use menu shortcuts to add links to key Commerce panels directly to the Home Menu.
Note: If you have more than 500 products in your inventory (not including variants), the app will only display the first 500, listed alphabetically.
  1. From the main menu, tap Inventory at the bottom of the screen. Products are grouped by type:
  • Visible
  • Hidden
  • Scheduled
  1. Scroll to view all products and their current stock level.
  • Products with a variant out of stock show the total stock number in red.
  • Products that are fully out of stock display a red 0 and a red dot.
Note: If you have more than 500 products in your inventory (not including variants), the app will only display the first 500, listed alphabetically.
  1. From the main menu, tap Inventory at the bottom of the screen. Products are grouped by type:
  • Visible
  • Hidden
  • Scheduled
  1. Scroll to view all products and their current stock level.
  • Products with a variant out of stock show the total stock number in red.
  • Products that are fully out of stock display a red 0 and a red dot.

Search inventory

Enter a search term in the search box, and press Enter to search your products. You can search by:

  • Product titles
  • Tags and categories
  • SKUs

Swipe down on the screen and enter the product name into the Search field at the top of the dashboard. You can search by product titles.

Swipe down on the screen and enter the product name into the Search field at the top of the dashboard. You can search by product titles.

Add a product (desktop only)

In the Inventory panel, click Add in the top-right corner. Then select the Products Page where the product will appear on your site. To learn more, visit Adding products to your store.

You can also import products from a .csv file. To learn more, visit Importing and exporting content.

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Edit a product

In the Squarespace Commerce App, you can click any product to edit basic product details. To access the full product editor, visit your site on a desktop. For more information, visit Editing products.

Edit stock levels

Stock automatically decreases with each purchase. You'll receive a Stock Level Alert email when an item is running low. To receive push notifications about low inventory, download the Squarespace Commerce App. To edit stock levels:

  1. Click the Product, Stock, or Price labels to sort the list by product name, stock levels, or price.
  2. In the Inventory panel, click Pricing & Variants.
  3. Click the stock count to enter a new number.
  4. Click out of the stock editor window to save your changes.
  1. In the Inventory tab, tap a product to edit it.
  2. Tap [#] in Stock.
  3. Tap the stock count to enter a new number.
  4. Tap Edit product to save the changes.
  1. In the Inventory tab, tap a product to edit it.
  2. Tap [#] in Stock.
  3. Tap the stock count to enter a new number.
  4. Tap Edit product to save the changes.

Edit inventory settings (computer only)

Adjust these other settings in the Inventory settings panel. To open inventory settings, click the-gear-icon in the top right corner of the Inventory panel. 

Limited availability labels

Enable limited availability labels to let shoppers know when products are low in stock, which adds a sense of urgency to checkout. This is a great option if you sell small-batch or one-of-a-kind pieces.

Low stock email

The low stock email notifies you automatically when products are running out of stock. You can customize your inventory threshold, which triggers the email. The email is sent to you, not your shoppers. To learn more, visit Managing your email preferences.

Show quantity for service products

By default, customers can only buy one service product at a time. Toggle Show Quantity for Service Products on so customers can buy multiple service products at once. This is a good option if you sell tickets to classes or workshops.

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Managing inventory