Note: While our most popular guides have been translated into Spanish, some guides are only available in English.

Managing inventory

In the Inventory panel and the Squarespace Commerce mobile apps, you can search and manage your product inventory from a single location. In this guide, you'll learn how to view, organize, search, and edit your inventory.

Tip: Use the Squarespace Commerce app to track inventory on your mobile device. The app can automatically send push notifications to your phone when items are out of stock or reach a low inventory threshold. Download: iOS, Android.

Inventory panel vs. Products Pages

On your desktop site, you can view products in two places: On their individual Products Pages and in the Inventory panel. The Inventory panel shows all products on your site, while a Products Page only displays the particular products added to that page. To add a new product to your site, you'll need to add it to a Products Page. In the Squarespace Commerce App, you can view your inventory from the Inventory tab.

Tip: To rearrange how your inventory displays on your site, go to the Products Page.

View your inventory

All published, scheduled, and hidden products in your store appear in the Inventory panel. Deleted products don't appear.

  1. In the Home Menu, click Commerce, then click Inventory. You can also press the ? key while any panel is open and search inventory.
  2. Click the arrow next to a product name to see its variants.

The current price of each item or variant displays under Price. Sale prices have a Sale badge. The in-stock quantity for each item or variant displays under Stock.

For stock and price levels, sorting is based on variants. For example, if you’re sorting by stock, and one of your variants for a product is out of inventory, the product it belongs to will be at the top of the list.

Tip: Use menu shortcuts to add links to key Commerce panels directly to the Home Menu.
Note: If you have more than 500 products in your inventory (not including variants), the app will only display the first 500, listed alphabetically.
  1. From the main menu, tap Inventory at the bottom of the screen. Products are grouped by type:
    • Visible
    • Hidden
    • Scheduled
  1. Scroll to view all products and their current stock level.
    • Products with a variant out of stock show the total stock number in red.
    • Products that are fully out of stock display a red 0 and a red dot.
Note: If you have more than 500 products in your inventory (not including variants), the app will only display the first 500, listed alphabetically.
  1. From the main menu, tap Inventory at the bottom of the screen. Products are grouped by type:
    • Visible
    • Hidden
    • Scheduled
  1. Scroll to view all products and their current stock level.
    • Products with a variant out of stock show the total stock number in red.
    • Products that are fully out of stock display a red 0 and a red dot.

Search inventory

Click the search icon to search for products by: 

  • Product titles
  • Tags and categories
  • SKUs

Swipe down on the screen and enter the product name into the Search field at the top of the dashboard. You can search by product titles.

Swipe down on the screen and enter the product name into the Search field at the top of the dashboard. You can search by product titles.

Add a product

You can add a product on the computer, or in the Commerce iOS App. It's not possible to add products on the Commerce Android App.

In the Inventory panel, click Add product in the top-right corner. Then select the Products Page where the product will appear on your site. To learn more, visit Adding products to your store.

You can also import products from a .csv file. To learn more, visit Importing and exporting content.

Add_Product.png

In the Commerce iOS App:

  1. Tap Inventory
  2. Tap Add
  3. Tap the product page where the product will display.

To learn more, visit Adding products to your store.

 

Edit stock levels

Stock automatically decreases with each purchase. Products with at least one sold out variant display a red arrow in the Inventory Panel. Click the arrow to view variant stock levels. You can also receive a Stock Level Alert email when an item is running low. To receive push notifications about low inventory, download the Squarespace Commerce App. It's not possible to set stock levels for Subscription products.

To edit stock levels:

  1. Click the Product, Stock, or Price labels to sort the list by product name, stock levels, or price.
  2. In the Inventory panel, click Pricing & Variants.
  3. Click the stock count to enter a new number.
  4. Click out of the stock editor window to save your changes.
  1. In the Inventory tab, tap a product to edit it.
  2. Tap [#] in Stock.
  3. Tap the stock count to enter a new number.
  4. Tap Edit product to save the changes.
  1. In the Inventory tab, tap a product to edit it.
  2. Tap [#] in Stock.
  3. Tap the stock count to enter a new number.
  4. Tap Edit product to save the changes.
Tip: Enable product waitlists to notify interested shoppers when sold out items are back in stock.

Bulk edit products

If you’re on the Commerce Basic or Advanced plan, you can bulk-edit products by uploading an updated products .csv file. To learn more, visit Editing products.

Next steps

Use these tools to update your store manager and shoppers about stock levels:

 

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Managing inventory