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Fixing text formatting

If you pasted text from another program like Microsoft Word or Google Drive into Squarespace, the text can carry over hidden styling that interferes with how your content displays.

This issue can occur almost anywhere you can enter text in Squarespace, including:

  • Text Blocks
  • Blog excerpts
  • Image captions
  • Product descriptions

To avoid formatting issues, we recommend entering text directly in Squarespace, like in the Text Block Editor if you're working in a Text Block. If you like working in a word processor and pasting into Squarespace, consider using a plain text editor such as Notepad for Windows or TextEdit for Mac instead of other programs.

The sections below cover steps you can take to troubleshoot text formatting, reformat text, and prevent these issues from reoccurring. 

Fix line spacing

Paragraph and line breaks create spaces in a text areas like a Text Block.

  • To create a new paragraph, press Enter. (This fixes heading formatting issues.)
  • For less spacing, add a line break by pressing Shift + Enter.

If you're seeing large or uneven spacing in your text after following these steps, remove text formatting by following the steps below. Then, delete the extra spaces and use paragraph and line breaks to adjust text as needed.

Fix heading issues

If a paragraph doesn't have a full line break, trying to apply Heading 1, 2, or 3 to one line of text can apply the heading to the whole block.

To only apply a Heading format to highlighted text, ensure the text is in it's own paragraph by pressing Enter between the next chunk of text.

Paste new content as plain text

When copying and pasting text, we recommend pasting as plain text. This option strips all stray formatting that carries over from an external program so you can apply font, color, and size changes using Style Editor.

There are two ways to paste as plain text in a Text Block or other text editing area in Squarespace.

Use your mouse

Copy the text. Then, click the Paste as Plain Text icon, which looks like a clipboard.

Paste the text in the box, then click OK.

plain-text-box.png

Use your keyboard

You can also use a key command to paste plain text. This removes formatting without needing to open the Paste as Plain text box:

  • PC: Ctrl + Shift + V
  • Mac: + Shift + V

Remove existing formatting issues

If you’ve already pasted a lot of text into Squarespace, it may be easier to remove the current formatting rather than start over.

Tip: Follow these steps if you're going to apply custom CSS to your text. Otherwise the text may not conform to your code. 

To remove existing formatting, highlight the text and click the Remove Formatting button, which looks like a"" or "no" symbol.

Clicking this icon restores any highlighted text to its original formatting.

Note: This removes Squarespace Text Editor formatting, like bold or italics. To re-add this formatting, follow the next section.

Reformat the text in Squarespace

After fixing the formatting issues, the text should all look like body text. To make text stand out, you can turn text into headings, create blockquotes, create numbered or bulleted lists, and/or use bold or italics.

To format the text:

  1. Highlight it.
  2. Select a format type (like Heading 1 or 2) from the Formatting drop-down menu.
  3. Use the other icons in the toolbar to set other formatting, like bolding or lists.

To learn more about formatting your text, visit Using the Text Block.

Tip: To change fonts and colors of your text, use the Style Editor. To learn more, visit Changing fonts.

Troubleshoot special or foreign characters

Sometimes foreign or special characters appear bold or in a different font than surrounding text. This issue is caused by browser variations in rendering special characters. To resolve the issue, create a custom Typekit ID.

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