This guide answers common questions about getting started with Squarespace Scheduling, including how to customize your schedule and how clients book appointments with you.
Tip: Sign up to attend our Squarespace Scheduling 101 webinar on December 9th where we'll teach you the basics of Scheduling. You'll learn how to start a Scheduling trial, set your availability, create appointment types, accept payments, and more.
What is Scheduling?
Squarespace Scheduling is an online appointment-booking tool. To learn more, visit Getting started with Squarespace Scheduling.
Is this the same as Acuity Scheduling?
Scheduling and Acuity share nearly all of their features, but Scheduling is integrated with Squarespace's account system. All new subscriptions are Scheduling subscriptions. To learn more about the few differences between the two, visit Squarespace and Acuity Scheduling.
Should I use Acuity or Squarespace Scheduling?
If you already have an Acuity Scheduling account from acuityscheduling.com, continue using the scheduling block with your existing direct scheduling link. All new signups are for Squarespace Scheduling. You can use Acuity Scheduling or Squarespace Scheduling without a Squarespace website.
Can I transfer an Acuity account to Squarespace Scheduling?
You can embed an Acuity scheduler on a Squarespace website using a scheduling block, but you can't convert an Acuity account to a Scheduling subscription.
Do I need special software to use Squarespace Scheduling?
Everything is web-based, so all you need is an internet connection and a web browser. We recommend using Chrome, Firefox, or Safari. We also have a completely optional mobile app, which is great for managing Scheduling once you've set up your account. Clients can use any type of device, including smartphones and tablets, to book with you.
Where can clients book with me?
There are a few ways to book appointments through Scheduling:
- Add a scheduler to your site using the scheduling block.
- Send clients a link to your standalone scheduling page.
- Book appointments for clients from the Scheduling panel.
What happens when my trial ends?
When your Scheduling trial is almost over, upgrade messages will appear in the Scheduling panel. To continue using Scheduling after your trial ends, you can purchase a paid plan. You won't be charged for Scheduling unless you choose a paid subscription.
If you don't select a plan, your Scheduling subscription will be cancelled. Everything you've done will be saved, but you'll need to purchase a plan for clients to continue booking appointments.
If you added Scheduling to a Squarespace website, the shortcut to Scheduling will disappear from your account dashboard 30 days after your trial expires.
To learn more, visit Getting started with Squarespace Scheduling.
How do I cancel my Scheduling trial?
If you started with a website, then added Scheduling:
To stop using your Scheduling trial, let it expire. It's not possible to cancel a Scheduling trial. You're not charged for Scheduling unless you upgrade to a paid subscription.
If you created Scheduling as a standalone, without adding it to a website:
Go to your account dashboard, find your Scheduling trial, and use the three dots and the top right of its card to delete it. This will delete your Scheduling trial. While you can add Scheduling again in the future, you will not be able to recover the information and settings from your deleted Scheduling trial.
How many calendars do I need?
Each calendar is a set of times that clients can book with you. Some businesses have one set of hours and can use one calendar. Others need calendars for each employee, location, or another resource (like rooms or chairs). If you're not sure how many you need, contact us and we'll help you find a solution.
Can I collect payment through Scheduling?
Yes. You can use PayPal, Stripe, or Square to accept payments from clients. These payment processors are separate from any other payment processors you use in Squarespace. To learn more, visit Connecting payment processors to Scheduling.
Can I connect Scheduling to my personal calendar?
Yes. Scheduling can sync with Google, iCloud, and online Outlook calendars. To learn more, visit Syncing with third-party calendars.
Does Scheduling send email and text notifications?
Yes. Scheduling can send email and text messages to remind clients of upcoming appointments. It can also send emails confirming appointment booking, following up after appointments, and more. You can control whether Scheduling sends you notifications. To learn more about notifications, visit Email notifications for clients and Sending text message appointment reminders.
How do I ask clients questions when they book?
To collect more information from clients when they book, creating intake forms and agreements.
Can I use Scheduling for classes?
Yes. You can offer classes and group events, and allow multiple people to book an appointment for a specific time. To learn more, visit Creating and editing appointment types.
How do I edit a booked appointment?
To learn how to change a client's existing appointment, visit Booking appointments for clients.
Clients can also reschedule their own appointments by clicking Change/Cancel Appointment in their confirmation emails.
Is Scheduling available in languages other than English?
Yes. Your client scheduling page (and embedded schedulers) can display in one of the following languages:
- Brazilian Portuguese
How you change the page language depends on which version of Squarespace your site is on.
To change the language:
- Click Client Scheduling Page.
- Click Customize Appearance, and choose your settings.
You can also manually translate your client scheduling page using the change scheduling wording tool.
Your client scheduling page matches your site's language setting. To change your site language, visit Changing your account and site language.
Can I use Scheduling for Protected Health Information (as defined under HIPAA)?
Yes. On the Powerhouse plan, you can enter into a Business Associate Addendum (BAA) to make your Scheduling account HIPAA-enabled.
To learn more, visit Squarespace and HIPAA.
How do I add my employees?
To add your employees to Scheduling, add them as contributors with Scheduling permissions in Squarespace. The Scheduling permission level gives the contributor access the Scheduling panel, but doesn't give them access to billing settings.
Can I import data from another online booking service?
Yes. You can import a client list from a .csv file:
- In Scheduling, click Clients.
- Click Import/Export.
- Choose Import Clients, then follow the prompts to continue.
In some cases, we can help you import appointments from other services. For help, contact us.
Can I sell memberships or offer discounts?
Yes. In Scheduling, you can sell packages, gift certificates, and subscriptions. Clients buy a code, then redeem that code to book appointments. To get started, click Packages, Gifts and Subscriptions in the Scheduling panel. These are separate from gift cards and subscriptions in Squarespace Commerce.
Can I offer a loyalty or reward program with Scheduling?
Scheduling doesn’t include a built-in loyalty or reward program, but there are features you can use to reward loyal customers. Consider creating an appointment package that offers a free session when clients commit to buy in bulk. For example, you could offer five appointments for the price of four. Or create a coupon good for 100% off of one appointment and distribute it to clients who’ve been booking with you the most consistently.
Will Scheduling sales data show up in Squarespace analytics?
No. Scheduling has its own reports separate from analytics. To view these reports go to Scheduling and click Reports.
Can I transfer a Scheduling subscription between websites?
Each Scheduling subscription is unique to one website. There isn't a way to transfer Scheduling subscriptions and settings between websites.
Is Scheduling offered as a private label product?
Scheduling isn’t available as a private label product for resale.
On the Powerhouse plan, you can remove the “Powered by Squarespace Scheduling” link from your scheduler in the Scheduling page options panel. Email notifications are always sent from firstname.lastname@example.org.